Event Management
No matter the event or location, TaylorMade Experience takes care of every detail – from conception to completion – so you and your staff can focus on your guests.
We start with an initial planning meeting to understand your needs and vision for realizing a memorable event. From the theme, décor, menu, guest list, seating, ticket sales, program flow and entertainment, we produce flawless events that ignite the imagination, surpass expectations, and reflect your brand.
In the months preceding the event we coordinate all event logistics in partnership with your staff and provide on-site support throughout the entire event from set-up to tear down. Post-event we organize a wrap-up meeting to assess outcomes, report results, review the budget and provide recommendations for stewardship of your guests.
Live Event Management Services Include:
- Developing and tracking the event timeline for all tasks and deadlines;
- Proposing (when appropriate) and coordinating the event budget;
- Providing database management for all logistics and checklists;
- Researching, negotiating, contracting, and managing of all vendor contracts and invoices;
- Coordinating the design, printing, (e)mailing, and on-site distribution of all event collateral;
- Tracking sponsorships, ticket sales, RSVPs and donations;
- Managing the on-site registration process as well as the seating plan;
- Coordinating all elements of the program including scriptwriting, technical A/V requirements and engaging with participants;
- Delivering post-event reports, attendance lists, budget review and stewardship recommendations.
Virtual & Hybrid Event Management
Let us help you attract, engage, and inspire attendees in a virtual setting.
With a clear understanding of best practices and thoughtful solutions for creating interactive and elevated content, we are your go-to resource for developing successful online engagements.
Hear From Our Clients
TME proudly holds certifications that reflect our commitment to workplace satisfaction and adherence to industry standards. As a team we strive to continue our professional development and industry expertise through our commitment to ongoing growth.
Working with TaylorMade Experience was easy, fun and inspiring! They are able to understand our needs as the client, and lead the process accordingly, presenting new and creative ideas for professional events, with all of the details already accounted for. With TME’s help, we ended up hosting a fun and innovative event that brought our people together. We are looking forward to our next event partnering with TME!
Assistant to the CEO, Sands Capital
You all hit this one out of the park! Without a doubt the best NOSSCR conference in history. Beyond impressed and blown away by the dedication, attention to detail, professionalism and simple common courtesy you all exhibited not just at the conference but for the past 8 months of planning.
NOSSCR Board Member, 2015 to Present
The TME team was amazing at our annual Gala. We thank you for your event management support and your participation, leading up to and night of. We could not have had nearly as successful an event without you and the rest of the team at TME. Your commitment will assist so many of our guests. We look forward to what we can accomplish in the future!
Chief Development Officer, Miriam's Kitchen
You all are fantastic! Thank you for your stellar work on our conference. The TME team exceeded our expectations. We have gotten many good reviews and we want to keep it going for next year.
Executive Director, Affordable Housing Conference of Montgomery County
What you did for our event was truly incredible! We had the most organized, professional, efficient, and on-time event setup that I have ever experienced. Not only did this reduce our day of event stress levels, it also made for a fabulously organized and coordinated event experience for our guests. We have been getting huge kudos and accolades from guests and colleagues. Thank you for making us look good!
Managing Director for Marketing and Communications, Greater Washington Community Foundation
TME helped us organize and execute our first-ever virtual meeting in 2020 – and drew in a significantly larger crowd than we could if we hosted an in-person event. TME was there every step of the way: from helping us select the right online platform, to working with co-organizers on all the logistical details, to developing promotional materials, and so much more that we didn’t consider. We would have been lost without the assistance and support of TME.
Program Manager, The Aspen Institute College Excellence Program
Remove all anxiety from events with the professional, talented and energetic team at TaylorMade Experience. They have great expertise in handling large and small events with competence and no-drama. They are efficient, always early and have serious attention to details you never even considered. Plus, they are fun and lovely people to work with. You’ll anticipate, not dread, upcoming events if the professionals at TME are on board.
Executive Director, Alicia Patterson Foundation
Over the past 14 years, partnering with the TME team has been an absolute pleasure. TME is visionary, efficient, dependable, consistently joyful, competent, and gets the job done. Whether it's planning our journalism awards, gala, golf tournament, TME is at the helm, ensuring everything runs smoothly. The team is instrumental in raising funds by securing sponsors, producing incredible events and solving any challenges that arise. They are simply the best, and anyone would be lucky to work with them.
President, Robert F. Kennedy Human Rights
Services Include:
- Planning timelines, task list & deadline tracking
- Platform integration
- Digital communications
- Talent booking
- Creative strategy and content development
- Production management
- Invitation and RSVP management
- Program participant briefings
- Live polling
- Real-time support
- Data collection & analytics
- Post-event surveys