External Job Openings

Job Title: Communications Manager
Reports To: Chief Development Officer
FLSA Status: Full Time – Exempt
Date Revised: December 2024

CALVARY WOMEN’S SERVICES MISSION

Calvary Women’s Services offers housing, health, education, and employment programs that empower homeless women in Washington, DC, to transform their lives.

JOB SUMMARY

The Communications Manager manages and executes Calvary’s external communications strategy, with the goal of raising awareness of Calvary’s mission and programs with target audiences. The position also develops and implements strategies and activities for communications that support donor relations and fundraising.

The Communications Manager is an integral part of the Development Team, reports to the Chief Development Officer, and works closely with all teams in the organization to coordinate communications efforts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Communications/Public Relations

• Develop and implement comprehensive communications strategies that align with organizational goals.
• Develop and oversee the creation of high-quality, engaging content, including press releases, newsletters, social media posts, blog articles, and more. 
• Oversee the creation, curation, and management of website content to ensure it is up-to-date, accurate, and engaging. 
• Develop and manage content calendars to include social media for announcements, fundraising initiatives, newsletters, and program updates. 
• Manage Calvary’s social media pages (Facebook, Twitter, LinkedIn, YouTube).
• Coordinate with the finance and programmatic teams to develop an annual report, program brochures, information packets, and other outreach material. 
• Collaborate with designers, writers, and photographers to produce materials and artwork.  
• Work with program staff, clients, volunteers, and donors to share compelling stories about Calvary’s work.

Special Events 

• Collaborate with the Development team to lead online fundraising campaigns.
• Ensure the visibility of event sponsors and coordinate their participation.
• Coordinate with event vendors and volunteers, as appropriate.
• Assist the Development team with events hosted by the Board of Directors and other supporters of Calvary.

Appeals and Mailings

• Write compelling and creative text supporting other communications and fundraising work, as needed.
• Create and distribute a monthly e-newsletter and a quarterly print newsletter.
• In collaboration with the development team, create fundraising materials for donor-related communications (i.e., fundraising emails and donor appeal letters).
• Write and distribute email blasts to donors with time-sensitive information and needs.

Media Relations:

• Manage media relations, develop contacts with members of the local media, and maintain a press contact list.
• Proactively identify opportunities for placing articles, op-ed pieces, and letters to the editor in partnership with staff and members. 
• Compose press releases and op-eds in partnership with the CEO and CDO.
• Create and distribute press releases, press kits, background sheets, and other materials.

General Tasks and Other Responsibilities

• Lead tours of the programs.
• Speak in the community on behalf of Calvary Women’s Services.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: 

• Solid, working knowledge of graphic design software, including InDesign and Photoshop; functional knowledge of HTML is a plus.
• Expertise in social media content and posting. 
• Creativity, initiative, and passion for Calvary’s mission. 
• Ability to develop strong relationships with donors, volunteers, and colleagues. 
• Superb writing and proofreading skills, including experience writing press releases, annual reports, advertisements, and related materials.
• Excellent organizational skills and high level of attention to detail and accuracy.
• Demonstrated ability to prioritize and manage multiple tasks, responsibilities, and deadlines.
• Enthusiastic team player, able to pitch in on a variety of projects.
• Willingness to participate in and develop knowledge of programs and activities throughout the organization. 
• Familiarity with homelessness, domestic violence, or related issues is a plus. 

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Marketing/Communications or related field and at least three years of relevant work experience. 

WORK ENVIRONMENT REQUIREMENTS:

• Own transportation is required for trips out of the office.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance. 
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping. 
• Climbing: Ascending or descending multiple flights of stairs, using feet and legs and/or hands and arms. 
• Stand, sit, or walk for an extended period.

If interested in applying for the position, please send a cover letter, resume, and a writing sample (newsletter or press release – please retract any confidential information if necessary) to Bernie Peluso, Manager of Talent Acquisition, TaylorMade Experience at: Bernie@TaylorMadeExperience.com.

Job Title: Development Associate (Full-time)
Reports To: Development Director
FLSA Status: Exempt
Date Revised: December 2024

CALVARY WOMEN’S SERVICES MISSION:

Calvary Women’s Services offers housing, health, education, and employment programs that empower homeless women in Washington, DC, to transform their lives.

JOB SUMMARY:

The Development Associate reports to the Development Director. The position provides essential support to the fundraising team, assisting with donor relations, database management, event planning, and the execution of fundraising campaigns.

The development activities include outreach to corporations, foundations, individuals, major donors, and religious organizations through activities that include written solicitations, workplace campaigns, and special events. The team also works to increase Calvary’s visibility through communications and public relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Data Management

• Administers the donor database (CRM), maintaining accurate records of donor communications, contributions, engagement, and financial information
• Exercise best practices to maintain clean data and identify opportunities to improve processes and procedures.
• Perform regular quality checks of databases to ensure accuracy, consistency, and completeness of data and execute appropriate updates and corrections.
• Provide monthly financial reports for the accounting department, work with finance to reconcile contributions, and coordinate annual closing and audit preparation.
• Generate weekly donor reports to include recent donations, giving history, and any relevant changes to donor status.

Donor Engagement

• Coordinate donor stewardship process, including creating personalized, timely, and engaging acknowledgments for financial, in-kind, and volunteer contributions.
• Coordinate thank you calls and other special acknowledgments to donors.
• Proactively research prospective donors and make recommendations for follow-up.
• Support outreach efforts for participation in workplace campaigns, including attending donor information fairs.
• Serve as a resource for donors and prospects by managing the general email box, answering the telephone, and receiving mail to the organization.

Communications

• Collaborate with the Communications Manager to coordinate the printing of materials.
• Support communications outreach, which may include sending press releases or email blasts.
• Manage records of photo releases.
• Contribute to Calvary’s blog and social media.

Annual Appeals And Other Mailings

• Work with printer and mail house to send quarterly appeals.
• Manage and coordinate in-house appeals to major donors quarterly and workplace campaign donors annually.
• Coordinate volunteers mailing quarterly print newsletters.
• Collaborate with the Development Manager to send materials or other special mailings to major donors (flyers, campaign updates, photos, etc.).
• Create and send annual appeals to United Way/CFC donors, sustainers, and other special donor groups.

Special Events/Meetings

• Support the planning and execution of fundraising events, including galas, donor appreciation events, auctions, and community outreach activities.
• Support event logistics, including RSVPs, guest lists, name tags, and coordination of sponsor benefits
• Document and manage donations related to the silent and live auction at the annual Hope Awards Dinner.
• Staff events and coordinate volunteers, vendors, and other event participants as needed.
• Assist with coordination of meetings of the Board of Directors and committees, including communications and materials.
• Collaborate with the CDO and Development Director to maintain the Board of Directors’ document management site.

Administrative Support

• Provide general administrative support to the development team, including scheduling meetings, organizing files, and handling correspondence.

Other Duties and Responsibilities

• Speak in the community on behalf of Calvary Women’s Services.
• Participate in all staff meetings and on-site staff training.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Possess strong interpersonal skills and be able to communicate effectively with people of diverse cultures and backgrounds.
• Team player with a positive attitude and an encouraging presence.
• Exceptional organizational, time, project, and program management skills.
• Ability to analyze situations, anticipate and/or detect problems and provide solutions.
• Aptitude to manage time and tasks efficiently with little supervision.
• Ability to communicate effectively; persuasive speaking and writing skills are critical.
• Proficient in Word, Excel, PowerPoint, and other Microsoft Office tools.
• Advanced skills in data entry and database management.
• Ability to work effectively with multiple stakeholders (e.g. funders, boards, clients, employers, colleagues, and volunteers).
• Attention to detail; ability to keep accurate records.
  

EDUCATION AND EXPERIENCE:

• Bachelor’s degree and one year of fundraising experience (internships or professional experience).

WORK ENVIRONMENT REQUIREMENTS:

• Procures transportation for required trips out of the office. 
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance.
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
• Climbing: Ascending or descending multiple flights of stairs, using feet and legs and/or hands and arms.
• Stand, sit, or walk for an extended period.

If interested in applying for the position, please send a cover letter, resume, and a writing sample (an email solicitation geared toward annual donors – retract any confidential information if necessary) to Bernie Peluso, Manager of Talent Acquisition, TaylorMade Experience at: Bernie@TaylorMadeExperience.com.

Job Title: Development Manager
Reports To: Development Director
FLSA Status: Full Time – Exempt
Date Revised: December 2024

CALVARY WOMEN’S SERVICES MISSION:

Calvary Women’s Services offers housing, health, education, and employment programs that empower homeless women in Washington, DC, to transform their lives.

JOB SUMMARY: 

The Development Manager executes Calvary’s development strategy. The position is a frontline fundraiser with the primary responsibility to manage day-to-day fundraising activities, support donor relations, and assist in the execution of events and campaigns.

The Development Manager works closely with the Development Director and other staff to implement the organization’s development plan and meet financial targets.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• In collaboration with the Development Director, develop and execute annual fundraising plans, including executing special events, individual giving, corporate sponsorships, and special campaigns.
• Execute key aspects of major fundraising initiatives, including direct mail campaigns, digital fundraising, and peer-to-peer fundraising efforts.
• Identify and cultivate corporate partnership opportunities with local businesses, schools, civic groups, and other organizations to support corporate engagement efforts.
• Responsible for generating $200,000-$300,000+ revenue through assigned special events, corporate partnerships, and other fundraising strategies. 

 Special Events

• In collaboration with the Development Director, execute fundraising events, including galas, fundraising walks, and community engagement events.
• Create and execute a comprehensive peer-to-peer fundraising strategy that aligns with Calvary’s mission and revenue targets.
• Manage the day-to-day operations of assigned events, including logistics, data entry, acknowledgments, and materials management.
• Achieve assigned fundraising goals by implementing strategies including sponsorship, corporate and participant recruitment and retention, and mission integration.
• Collaborate with the communications staff to promote events and ensure donor participation.
• Supports Development Director and volunteer leaders with the execution of plans for revenue generation, special event fundraising, and mission outreach and awareness.
• Make presentations to businesses, organizations, and community groups to secure corporate relationships, sponsorship, and volunteers and manage accounts on a year-round basis.
• Coordinate with event vendors, volunteers, and internal staff to ensure successful event logistics.
• Track event budgets, expenses, and revenue.

Corporate Partnerships:

• Develop, implement, and cultivate corporate relationships and strategic alliances to yield event sponsorship and other revenue streams.
• Plan and execute workplace giving campaigns, such as year-end giving drives, giving days, or specific cause-driven initiatives.
• Develop and implement strategies to grow workplace giving programs through partnerships with local, and regional companies.
• Identify new corporate partnership opportunities for workplace giving programs, targeting companies with a strong culture of giving.
• Attend corporate and community events to network and promote Calvary.

Donor Stewardship

• Manage a portfolio of low to mid-level donors.
• Support and execute the moves management strategy to cultivate and steward donors.
• Work closely with the development team to leverage relationships and identify potential donors that align with Calvary’s strategic priorities.
  

Volunteer Management:

• Create, structure, and launch volunteer committees to support Calvary’s mission and strategic initiatives. 
• Identify and recruit individuals with the skills, experience, and passion to serve on the committees and drive revenue

Database Management

• Oversee the execution of the database management by the Development Associate. 
• Ensure the Development Associate administers the donor database (CRM), maintaining accurate records of donor communications, contributions, engagement, and financial information.
• Work skillfully with the database management process. 
• Analyze donor data to inform fundraising strategies, annual appeals, and other campaigns.
• Exercise fundraising best practices and identify opportunities to improve processes and procedures.
• Serve as backup to the Development Associate to maintain database and data entry for financial, in-kind, and volunteer contributions.
• Create reports and assist other development staff with fundraising reports.

Fundraising Appeals and Other Communications

• Coordinate with the Development Director and Communications Manager to distribute electronic and print appeals.
• Assist in the planning and execution of fundraising campaigns, including appeals, online fundraising, and peer-to-peer campaigns.

Other Duties and Responsibilities

• Offer support to the Development Associate, appropriate interns, and volunteers.
• Lead tours of the programs.
• Speak in the community on behalf of Calvary Women’s Services.
• Participate in all staff meetings and on-site staff training.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: 

• Possess excellent organizational and time management skills.
• Have a team-oriented mindset and the ability to work independently without direct supervision.
• Excellent written and oral communication skills.
• Ability to prioritize multiple tasks.
• Strong attention to detail.
• Proficiency in MS Office, particularly Word and Excel.
• Solid understanding of CRM databases. 

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in a related field.
• 3-5 years of experience in fundraising, corporate partnerships, or employee engagement.

WORK ENVIRONMENT REQUIREMENTS:

• Be able to secure transportation for required trips out of the office.
• Ability to travel within the Area for meetings. 
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance. 
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping. 
• Climbing: Ascending or descending multiple flights of stairs, using feet and legs and/or hands and arms 
• Stand, sit, or walk for an extended period

If interested in applying for the position, please send a cover letter, resume, and a writing sample (an email to an annual donor for an end-of-year gift who normally gives annually at less than $100 per year – retract any confidential information if necessary) to Bernie Peluso, Manager of Talent Acquisition, TaylorMade Experience at: Bernie@TaylorMadeExperience.com.

Job Title: Development Director
Reports To: Chief Development Officer
FLSA Status: Full Time ‐ Exempt
Date Revised: December 2024

CALVARY WOMEN’S SERVICES MISSION:

Calvary Women’s Services offers housing, health, education, and employment programs that empower homeless women in Washington, DC, to transform their lives.

JOB SUMMARY:

The Development Director is responsible for executing the directives of the CDO’s fundraising strategy to support its mission and long-term sustainability. This includes overseeing donor relations, major gifts, corporate partnerships, and special events. The Development Director works closely with the Chief Development Officer and Board of Directors to cultivate relationships, secure financial resources, and build a strong development program. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• In collaboration with the CDO, develop and execute area fundraising plans to ensure the achievement of financial goals; evaluate fundraising strategies and effectiveness on an ongoing basis to include donor acquisition, prospect research, cultivation, solicitation, and stewardship strategies.
• Establish and nurture relationships with corporate sponsors, creating opportunities for strategic partnerships and corporate giving.
• In collaboration with the CDO, lead all fundraising initiatives, including annual campaigns, major gifts, corporate sponsorships, and special events.
• Develop and manage budgets, maintain fiscal records, and submit financial forecasts in a timely and accurate manner.
• Research and integrate best practices across all areas of this role, including special events, appeals, and donor stewardship.
• Identify new revenue streams and growth opportunities to expand the donor base.
• Ensure all development processes are executed effectively and identify opportunities to improve processes and procedures.

Donor Stewardship

• Develop strategies for expanding Calvary’s donor base, focusing on building relationships with high-net-worth individuals.
• Develop and maintain a portfolio of donors and prospects, and solicit and secure support from individuals and corporations.
• Identify, cultivate, and secure gifts from a diverse base of supporters, engaging prospective, new, lapsed, and current donors at all giving levels.
• Plan and execute annual cultivation and stewardship events, including thank you events, introductory events, open houses, and program tours.
• Lead a moves management process and create personalized stewardship plans for donors identified by prospect research, as appropriate.
• Create and publicize opportunities for donors and prospects to engage in a sustainer program, matching gift programs, community events, and more.
• In collaboration with the Communications Manager, create a strategy for and guide content creation for four annual appeals. 
• Plan and execute online campaigns, including an annual sustainer campaign.

Special Events

• Develop concepts, lead the design, and oversee the planning and execution of special fundraising events, including the annual Hope Gala, silent auctions, fundraising walks, and community engagement activities.
• Oversees the execution of a sustainable volunteer structure, managed by the Development Manager, who is responsible for leveraging existing relationships and recruiting new volunteers to ensure successful event execution and drive revenue.
• Work closely with the Board of Directors, volunteers, staff, and external vendors to ensure the execution of engagement and fundraising events. 
• Oversee the Development Manager’s role in coordinating event volunteers  

Supervision and Leadership

• Lead, mentor, and manage the Development Manager and Development Associate and ensure alignment with fundraising goals and professional development. 
• Delegate tasks and projects to team members, ensuring efficient execution of development activities.
• Supervise consultants who work on events, data, or other projects related to donors.

Data Management

• Oversee the management of the donor database (CRM), ensuring accurate records of donor communications, contributions, engagement, and financials. 
• Analyze donor data to inform fundraising strategies, annual appeals, and other campaigns.

Other Duties and Responsibilities

• Collaborate with the communications staff on all development-related communications (e.g., solicitations to donors, corporate institutions, donors, and/or prospective donors; social media campaigns; annual appeals and newsletters.
• Develop messaging and collateral, in collaboration with the Communications Manager to engage current and prospective donors.
• Contribute to Calvary’s blog, newsletters, social media, or other donor communications.
• Lead tours of the programs and speak in the community on behalf of Calvary Women’s Services.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Minimum of 7 years of experience in fundraising, development, or related fields.
• Experience managing a fundraising team through effective goal-setting, prioritization, delegation, and team-building.
• Effective leadership capabilities; able to mentor and coach team in the area of responsibility and the achievement of fundraising goals.
• Proven ability to create and implement successful fundraising strategies.
• Strong relationship-building and communications skills.
• Supervisory Experience with donor management software (CRM systems).
• Knowledge of financial planning and budget management.
• Have a team‐oriented mindset and the ability to work independently without direct supervision.
• Excellent written and oral communication skills.
• Strong attention to detail.
• Proficiency in MS Office, particularly Word and Excel.
  

EDUCATION:

• Bachelor’s degree in a related field. 

WORK ENVIRONMENT REQUIREMENTS:

• Own transportation is required for trips out of the office.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance.
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
• Climbing: Ascending or descending multiple flights of stairs, using feet and legs and/or hands and arms.
• Stand, sit, or walk for an extended period.

If interested in applying for the position, please send a cover letter, resume, and a writing sample (an email solicitation to a prospective corporate sponsor inviting them to meet you for a coffee to discuss the organization and sponsorship opportunities at next year’s gala – retract any confidential information if necessary) to Bernie Peluso, Manager of Talent Acquisition, TaylorMade Experience at: Bernie@TaylorMadeExperience.com.